JOB SUMMARY: Supports the Manager in managing employment eligibility and tax compliance for the University’s international workforce. This role performs high-level technical analysis of non-resident alien (NRA) taxation, assists in the oversight of Form I-9 and visa-related employment verification, and serves as the primary point of contact for international employees. Acts as the designated backup for the Manager in matters of regulatory reporting and policy interpretation to ensure uninterrupted institutional compliance. Performs other duties as assigned.
JOB DUITES:
30% – Essential – Compliance Support & Technical Execution
Tax Analysis: Performs day-to-day NRA tax assessments, including the determination of tax treaty eligibility and the oversight of software systems used for international tax withholding.
Verification Oversight: Assists in the daily verification of employment eligibility for 1,000+ international employees, ensuring all documentation aligns with the Code of Federal
Regulations (CFR).
Audit Readiness: Conducts internal reviews of international employment files to identify and correct compliance gaps before federal or state reporting cycles.
30% – Essential – Advisory & Communication
Front-line Consultation: Provides guidance to department heads, faculty, and international staff regarding payroll taxes, social security exemptions, and work authorization constraints.
Resource Development: Drafts and updates communication materials, training manuals, and web content to help the University community navigate international hiring processes.
Inter-Departmental Liaison: Coordinates with Payroll, Human Resources, and the International Student/Scholar Office to ensure seamless data flow and consistent policy application.
30% – Essential – Systems & Process Management
Data Integrity: Manages the technical maintenance of international employment databases and NRA tax software.
Process Improvement: Monitors changes in federal/state regulations and proposes updates to internal workflows to increase efficiency and mitigate legal risk.
Reporting Assistance: Prepares preliminary data for year-end reporting (such as Forms 1042 and 1042-S) and other mandated federal filings.
10% – Essential – Counsels and guides international employees in preparing, collecting and reviewing documents for employment eligibility verification, substantial presence test, residency status determination, tax withholding and tax treaty analysis. Processes the collected documentation, forwards the required forms for E-Verify and tax withholding to the appropriate unit within HR and Payroll. Reviews and processes international hire requests. Creates and maintains accurate files. Facilitates the Social Security application process for international hires. Processes updates in applicable systems. Responds to inquiries received by phone, email or other means. International Reports, Visa Expirations and work authorization updates: Prepares and runs Student and Exchange Visitor Program and PeopleSoft updates. Training: Assists with training presentations for university departments on international topics.
