OPENING DATE: May 22, 20025 CLOSING DATE: June 22, 2025
STATE POSITION NUMBER: 60028044
SALARY RANGE: $46,655 – $66,488 BAND and LEVEL: AI10-06
WORK SCHEDULE: 12-Month Permanent, Full Time, Monday through Friday 8:30am – 5pm
LOCATION: South Carolina Governor’s School for the Arts and Humanities, Greenville, SC
MINIMUM TRAINING AND EXPERIENCE QUALIFICATIONS: Bachelor’s degree or a related field and experience in public administration, business administration, planning or public relations: or a high school diploma and 7-10 years experience in business administration, planning or public relations.
KNOWLEDGE SKILLS AND ABILITES: Must have the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.
SUMMARY OF JOB DUTIES:
The Executive Assistant to the President is responsible for providing comprehensive executive support in a one-on-one working relationship to the President in managing the day-to-day operations of the school. The position serves as secretary to the Board of Directors and well as liaison to the Foundation Board, Vice Presidents, and government officials including, but not limited to the Offices of the Governor, State Department of Administration, State Superintendent of Education, and State Ethics Commission. This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.
Characteristic Duties and Responsibilities
- Complete a broad variety of administrative tasks that facilitate the President’s ability to effectively lead the organization while maintaining discretion and confidentiality in relationships with all internal and external parties including:
- Providing sophisticated calendar management for the President.
- Prioritizing inquiries and requests while troubleshooting conflicts, making judgements and making recommendations to ensure smooth day-to-day engagements.
- Complying with administrative rules set in bylaws regarding all school-related matters.
- Assisting with special projects; designing and producing complex documents, reports, and presentations;
- Collecting and preparing information for meetings with staff and outside parties;
- Composing and preparing correspondence; and
- Maintaining contact lists, making travel arrangements, and completing expense reports.
- Work closely with the President and administrative leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor for direct access to the President’s time and office and assisting in creating positive outcomes. Conserve the President’s time by reading, researching, collecting, and analyzing information as needed, in advance. Coordinate all Administrative Team meetings and/or retreats and assist with other meetings and events as needed.
- Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the President and campus community, demonstrating leadership to maintain credibility, trust, and support with all stakeholders. Complete projects by assigning work to appropriate staff on behalf of the President.
- Coordinate the President’s outreach activities. Follow up on contacts made by the President to cultivate ongoing relationships.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President, including those of a highly confidential or critical nature. Researches and prioritizes before determining the appropriate course of action, referral, or response, exercising judgement to reflect President’s style and organization policy. Communicates directly, and on behalf of the President, and responds to emails/texts/phone calls during and outside of normal business hours, as needed.
- Serve as Board Secretary and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
- Represent the school and the Office of the President in a positive light through great follow-through skills and sound judgment, having sound knowledge of the School’s mission and philosophy.
- Performs other duties as assigned by the President.
Knowledge, Skills, Abilities and Characteristics
- Significant executive support experience. Board-secretarial experience is highly-preferred.
- Expert proficiency with Microsoft Office, Google Suite, and calendar management; ability to design and edit graphic presentations and materials.
- Excellent verbal and written communication and time management skills; proven ability to meet deadlines. Make appropriate, informed decisions regarding priorities and available time.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, employees, community leaders, donors, and other external partners.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Ability to function well in a high-paced environment and switch gears at a moment’s notice; performs additional duties as assigned.
- Business acumen – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence – perform duties at the highest level possible on a consistent basis.
- Excellent communicator – able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player – have team-oriented experience and collaborative approach.
- Service focus – dedicated to meeting the expectations of the President, Board of Directors, Foundation, employees, students, and parents by maintaining effective relationships.
- Ability to think creatively and with a sense of urgency to situations and events that require quick response or turnaround.
- Ability to create and maintain a welcoming environment; provide event management support as requested.
Interested persons must complete a State Employment Application at www.careers.sc.gov. Applications will not be accepted after the closing date. Faxed applications will not be accepted.
