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Resumen de trabajo
- The Public Services Coordinator performs essential administrative support to Public Services. Provides administrative support for Communication & Community Outreach as assigned. Serves as administrative support for various boards and committees. Handles a variety of general and confidential inquiries from citizens and employees; assists in coordinating responses and tracking in Cartegraph. Performs skilled work with minimum supervision, including administration, budget analysis, and related activities. Candidate will have the skills to identify the needs of the department, to converse easily with people from various industries, government and local town residents, and to learn the intricacies of a construction/town government environment. This position reports directly to and provides administrative support to the Director of Public Service.
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Funciones laborales esenciales
- Las siguientes funciones son normales para este puesto. La omisión de declaraciones específicas sobre las funciones no las excluye de la clasificación si el trabajo es similar, relacionado o una asignación lógica para esta clasificación. Es posible que se requieran y asignen otras funciones.
- Performs administrative support for Public Services.
- Maintains Public Service inventory and maintenance of Town equipment and facilities.
- Creates and enters purchase orders for the department.
- Inputs and processes requisitions, invoices, and other requests for payment into the related system.
- Coordinates and schedules work related to public meetings/events including annual community cleanups, outreach campaigns, and public involvement via Town-appointed committees; makes copies; prepares packages for agendas; and processes various documents.
- Monitors and allocates purchasing card transactions for the department.
- Schedules and coordinates department activities, including meetings, trainings and lunches.
- Prepares and maintains contract folders consistent with Town policies and procedures.
- Reviews contract invoices. Works with Finance with payment processing consistent with Town policies and procedures.
- Performs budget analysis tasks including, but not limited to, trend analysis, year-to-date, project-to-date, actual-to-budget, percent complete, etc.
- Provides departmental support and assist the public as required, either by phone or in person.
- Types a variety of documents including correspondence, memoranda, reports, etc.; verifies for accuracy and completeness.
- Enters a variety of data into computer; prepares reports and logs; screens, verifies and reconciles input data; performs edits and updates.
- Picks up and distributes incoming/outgoing mail, maintains departmental supplies, coordinates department equipment maintenance.
- Realiza otras tareas que le sean aparentes o asignadas.
- Works with GIS-based asset management software (Cartegraph and ArcGIS) to leverage asset management data.
- Assist with maintaining supply inventories and conducting inventory counts and is responsible for documenting daily activities in logbooks.
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Calificaciones
- Educación y experiencia:
Bachelor’s degree preferred. High school diploma or GED and moderate experience working in an office setting or equivalent combination of education and experience.
Licencias o Certificaciones:
Licencia de conducir válida de Carolina del Sur.Requisitos especiales:
Ninguno.Conocimientos, Habilidades y Habilidades:
- Conocimiento de los requisitos de licencia de contratista.
- Knowledge of standard office practices, procedures, equipment, and office assistant techniques.
- Knowledge of Town and department programs, contracts and policies.
- Habilidad para comunicarse, tanto verbalmente como por escrito.
- Habilidad para operar una computadora personal utilizando aplicaciones de software estándar o personalizadas apropiadas para las tareas asignadas, incluido el software de seguimiento de permisos.
- Ability to calculate basic math functions. Experience in Microsoft Office, Word, Excel, PowerPoint and Outlook.
- Capacidad para comprender y seguir políticas, procedimientos e instrucciones orales y/o escritas.
- Capacidad para utilizar procesos de pensamiento lógicos y creativos para desarrollar soluciones de acuerdo con especificaciones escritas y/o instrucciones orales.
- Habilidad de hacer muchas cosas a la vez.
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Demandas físicas y entorno laboral
- This work requires the regular exertion of up to 10 pounds of force and frequent exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has no special vision requirements; vocal communication is required
for expressing or exchanging ideas by means of the spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices and observing general surroundings and activities; work has no exposure to environmental conditions.Duties are performed in a moderately noisy location (e.g. business office with copy machines, telephones and/or computer printers, light traffic).
- La ciudad de Bluffton tiene derecho a revisar esta descripción de trabajo en cualquier momento. Este
La descripción no representa de ninguna manera un contrato de trabajo.
La ciudad de Bluffton se compromete a aplicar una política de igualdad de oportunidades laborales para solicitantes y empleados, cumpliendo con las leyes locales, estatales y federales. La política del Pueblo es emplear personas calificadas sin discriminación con respecto a raza, credo, color, religión, edad, sexo, país de origen nacional, estado civil, discapacidad, orientación sexual, identidad de género, información genética, afiliación política, etnia o estatus en cualquier otro grupo protegido por la ley federal/estatal/local. Se pueden hacer adaptaciones razonables para permitir que las personas con discapacidades realicen las funciones esenciales.
