Employment Coordinator

GREENVILLE COUNTY (SC) LIBRARY SYSTEM

JOB ANNOUNCEMENT, NO. 2025-046

FUNCTION

Under the supervision of the HR Manager, the person in this position:

• Performs a variety of HR activities related to hiring, job descriptions, and performance standards.
• Maintains compliance with state and federal laws, County Personnel Handbook, and approved Library System policies.
• Embodies the Library System’s code of service by creating an atmosphere where customers and employees feel invited, informed, impressed, and inspired.
• Performs work in accord with the Library System’s vision and mission, using good judgment in the application of policies and established policies.

MINIMUM TRAINING & EXPERIENCE

Required:

• Two years of college-level work from an accredited college or university (preferably in HR or Business Administration) or current HR Certification through SHRM.
• Two years of experience in HR, recruitment & onboarding, administrative support, or closely related field.
• Recent experience at the intermediate level with Microsoft Word, and some experience using Microsoft Excel and various Internet browsers and email.
• Other combinations of experience, education, and training may be considered.

Preferred:

• Bachelor’s degree in HR or Business Administration.
• Experiencing using job applicant software and/or pre-employment testing software.
• Experience working in a library or formal learning environment.
• Experience with technical writing.

ADDITIONAL REQUIREMENTS

• Occasional use of personal vehicle with mileage reimbursement.
• Must possess and maintain a valid S.C. driver’s license and keep automobile insurance on personal vehicle current.

PHYSICAL REQUIREMENTS

Must have the ability to:

• concentrate for long periods of time
• utilize a standard telephone system
• speak distinctly when communicating with others on the telephone and in person
• see and interpret all job-related materials
• operate library equipment as assigned
• occasionally lift, carry and/or move up to 25 pounds
• sit for long periods of time
• stand for brief periods of time
• walk, bend, and stoop
• reach, grasp, and use hands to touch, handle, or feel
• type on an ongoing basis for long periods of time, using both hands
• tolerate low levels of dust and mold associated with working around paper files, books, and other library materials

EXAMPLES OF WORK PERFORMED

These tasks are illustrative only; to carry out the day-to-day responsibilities of the job, other duties may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position. Essential job functions designated with (E).

• Collaborates with employees at all levels throughout the Library System to coordinate interviews and establish interview panels. (E)
• Contacts applicants with pre-screening questions and to schedule interviews. (E)
• Serves on interview panels. (E)
• Creates training content and collaborates with HR Training on initiatives related to the interview process. (E)
• Ensures interview panel members have gone through required interview training. (E)
• Provides direction and training to new supervisory employees and interview panel members regarding the interview process. (E)
• Coordinates set up and/or ongoing maintenance of the applicant database and applicant testing database. (E)
• Assists the HR Generalist with initial screening of employment applications, including verifying minimum educational and experience requirements are met. (E)
• Develops new strategies to identify and attract qualified applicants by using traditional and non-traditional resources. (E)
• Collaborates with appropriate Library staff to create and maintain an attractive and interesting job openings page on the public website. (E)
• Maintains assigned areas on the HR page of StaffWeb.
• Collaborates with HR Manager and supervisors/managers to create and maintain interview questions, job descriptions, and performance review standards. (E)
  • Assists with onboarding by conducting portions of New Hire Orientation and giving tours. (E)
• Assists with various administrative duties including data entry, making copies, filing, typing correspondence, shredding, running errands and coordinating meetings and training/information sessions. (E)
• Maintains various databases for HR. (E)
• Maintains confidential documents and information in a secured office environment. (E)
• Keeps files accurate and up-to-date and maintains a clean, safe and orderly office. (E)
• Conducts separation procedures, including exit interviews and return of Library System property. (E)
• May conduct stay interviews as assigned by the HR Manager.
• Serves as back-up receptionist for the Administrative Area at the Main Library as needed, including the tasks listed below (E).
• Answers the telephone, takes messages and returns calls, and transfers calls to the appropriate department or individual.
• Greets visitors, gives directions and answers general library operations questions in a friendly professional manner.
• Processes applications for the use of Main Library meeting spaces.
• Assists in providing tours of meeting facilities.
• Covers the receptionist’s lunch break.
• May assist in ordering lunches and setting up for various meetings held in the boardroom.
• Attends library meetings, training programs and workshops as requested by supervisor. (E)
• Ensures safe work methods are followed to prevent injury. (E)
• Works a schedule that meets the needs of the unit. (E)
• Maintains regular and reliable attendance and remains compliant with the Library System’s Attendance Guidelines. (E)
• Assists with projects and performs related duties and responsibilities as assigned.

REQUIRED KNOWLEDGE, SKILLS/ABILITIES & CHARACTERISTICS

Knowledge:

• Some knowledge of HR practices and principles, and of Federal and State laws pertaining to employment.

Abilities/Skills:

• Ability to learn, enforce, and interpret Federal and State laws pertaining to employment and Human Resources policies and procedures to staff.
• Intermediate user of word processing, spreadsheet programs, and various Internet browsers and email.
• Ability to learn human resources computer systems, applications, and online resources and databases.
• Ability to develop and maintain positive working relationships inside and outside the Library System.
• Ability to follow established policies, procedures, and instructions received from supervisor.
• Ability to communicate concepts, general information, and task-oriented information in oral, written, and electronic forms.
• Ability to maintain workflow of multiple tasks simultaneously and to meet required deadlines.
• Ability to maintain a high degree of confidentiality and to use good judgment and discretion in carrying out duties and responsibilities.
• Ability to maintain a high degree of accuracy in computations, records maintenance, and communications.
• Ability to act with tact and diplomacy.
• Ability to conduct effective training and information sessions for employees.

Characteristics:

• Exhibits self-motivation and exceptional time management capabilities.
• Remains calm under pressure and is responsive, not reactive.
• Excellent communicator who is also a good listener.
• Enjoys working in a collaborative role with employees at different levels throughout the Library System.
• Ethical, approachable, trustworthy, and apolitical.
• Values technology as a tool, staying on top of technology trends.
• Receptive to feedback, willing to learn, and embraces continuous improvement.
• Arrives on time, works hours as scheduled and maintains a good attendance record.