Administrative Coordinator

Position with: Safe Harbor Inc.

Job Description

Safe Harbor is a private, 501(c)3 non-profit organization dedicated to helping victims of domestic violence in the upstate of South Carolina.

The Administrative Coordinator performs general office management and HR administrative support for the agency.

General Office Management:

 Promptly greet and assist clients and visitors as they arrive for appointments/meetings
 Collect and distribute agency mail daily
 Scan MHA call logs and census to appropriate direct service staff daily
 Filter requests for services and/or donations received through [email protected]
 Maintain coffee station and general agency cleanliness/organization
 Plan and coordinate staff-wide meetings, trainings, and retreats
 Update and maintain Safe Harbor intranet, including staff list and agency calendar
 Serve as point of contact for Trinity Lutheran Church and property management company
 Maintain administrative workplace safety (door codes, panic buttons, fire drills, etc.)
 Serve as agency administrator for technology vendors, including PTG and Plus Inc.
 Maintain agency memberships with SCCADVASA and Chamber of Commerce
 Maintain office supply inventory and anticipate needed supplies
 Maintain office equipment (postage meter/copier) and anticipate needed supplies/upgrades
 Serve as record-keeping liaison and schedule meetings/onboarding for Board of Directors
 Complete intakes for walk-in clients as needed
 Other duties and responsibilities as assigned by supervisor
 Enthusiastically support and model the mission and vision of Safe Harbor to peers, clients and the community

HR Administrative Support:

 Confidentially store and maintain employee personnel files
 Maintain employee job descriptions and other administrative records
 Maintain employee benefits program and serve as liaison for insurance broker
 Maintain agency liability insurance and promptly handle claims as needed
 Serve as point of contact for Dept. of Labor and Employment Security Commission compliance
 Update and maintain Safe Harbor polices/procedures, including Employee Handbook
 Responsible for job postings on website, Indeed, social media, and other recruiting platforms
 Filter employment applications received through [email protected]
 Complete pre-employment screenings and new hire paperwork with employees
 Schedule and coordinate new staff orientation sessions

Required Skills

 Associate Degree in Administrative Office Technology (AOT) or related field
 1-2 years’ experience providing advanced administrative support to an organization
 Proficient with Microsoft Office (Outlook, Word and Excel) and Adobe Acrobat DC
 Hospitable and customer service-focused personality, with a professional and friendly demeanor
 Ability to relate to others in an empathetic, non-judgmental and supportive manner
 Excellent oral and written communication skills
 Strong attention-to- detail and organization skills, especially with scheduling and record-keeping
 Ability to be self-directed and manage multiple priorities and deadlines
 Possess self-awareness to be confident in the role, with knowledge of personal capabilities/limitations
 Must work well in a team setting and utilize other staff to gain perspective/assistance with job duties
 Ability to multi-task while working in a fast-paced environment with interruptions

Physical Demands: While performs the duties of this job, the employee is frequently required to walk, stand/sit; use hands to finger, handle or feel objects or controls; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision and the ability to adjust focus and discern color.

General Sign-off: The employee is expected to adhere to all agency policies and to act as a role model in the adherence to policies.

Position Open:
February 5, 2018

Application Deadline:
April 5, 2018

Location:
Greenville, SC

How to Apply:

If interested, please send a resume and cover letter to [email protected] Questions can be directed to Jessica Bilcliff at (864) 385-7181.