Position with: Safe Harbor Inc.
Safe Harbor is a private, 501(c)3 non-profit organization dedicated to helping victims of domestic violence in the upstate of South Carolina.
The Administrative Coordinator performs general office management and HR administrative support for the agency.
General Office Management:
Promptly greet and assist clients and visitors as they arrive for appointments/meetings
Collect and distribute agency mail daily
Scan MHA call logs and census to appropriate direct service staff daily
Filter requests for services and/or donations received through [email protected]
Maintain coffee station and general agency cleanliness/organization
Plan and coordinate staff-wide meetings, trainings, and retreats
Update and maintain Safe Harbor intranet, including staff list and agency calendar
Serve as point of contact for Trinity Lutheran Church and property management company
Maintain administrative workplace safety (door codes, panic buttons, fire drills, etc.)
Serve as agency administrator for technology vendors, including PTG and Plus Inc.
Maintain agency memberships with SCCADVASA and Chamber of Commerce
Maintain office supply inventory and anticipate needed supplies
Maintain office equipment (postage meter/copier) and anticipate needed supplies/upgrades
Serve as record-keeping liaison and schedule meetings/onboarding for Board of Directors
Complete intakes for walk-in clients as needed
Other duties and responsibilities as assigned by supervisor
Enthusiastically support and model the mission and vision of Safe Harbor to peers, clients and the community
HR Administrative Support:
Confidentially store and maintain employee personnel files
Maintain employee job descriptions and other administrative records
Maintain employee benefits program and serve as liaison for insurance broker
Maintain agency liability insurance and promptly handle claims as needed
Serve as point of contact for Dept. of Labor and Employment Security Commission compliance
Update and maintain Safe Harbor polices/procedures, including Employee Handbook
Responsible for job postings on website, Indeed, social media, and other recruiting platforms
Filter employment applications received through [email protected]
Complete pre-employment screenings and new hire paperwork with employees
Schedule and coordinate new staff orientation sessions
Associate Degree in Administrative Office Technology (AOT) or related field
1-2 years’ experience providing advanced administrative support to an organization
Proficient with Microsoft Office (Outlook, Word and Excel) and Adobe Acrobat DC
Hospitable and customer service-focused personality, with a professional and friendly demeanor
Ability to relate to others in an empathetic, non-judgmental and supportive manner
Excellent oral and written communication skills
Strong attention-to- detail and organization skills, especially with scheduling and record-keeping
Ability to be self-directed and manage multiple priorities and deadlines
Possess self-awareness to be confident in the role, with knowledge of personal capabilities/limitations
Must work well in a team setting and utilize other staff to gain perspective/assistance with job duties
Ability to multi-task while working in a fast-paced environment with interruptions
Physical Demands: While performs the duties of this job, the employee is frequently required to walk, stand/sit; use hands to finger, handle or feel objects or controls; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision and the ability to adjust focus and discern color.
General Sign-off: The employee is expected to adhere to all agency policies and to act as a role model in the adherence to policies.